Company: Ensis Corp. Recruiting
Job Title: Executive Assistant
Location: Orange County, CA
TO APPLY: Please send a Resume HERE 
 OVERVIEW

Our client, a nationally recognized AEC firm based in Orange County, is seeking an Executive Assistant, or Senior Administrative Assistant, to support two of their Partners and the associated Design Studio leadership team. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and provides outstanding executive and operational support.

 NOTE

·         Fully onsite in Central Orange County – hybrid or remote not available

·         5+ years of progressive administrative, executive support, or project coordination experience, with demonstrated ability to manage multiple priorities and support senior leadership

·         Visa sponsorship is not available

 

WHY JOIN OUR CLIENT’S TEAM

·         Large, award-winning firm with nationally recognized projects and a collaborative, creative culture

·         Competitive compensation and excellent benefits; most medical plans fully paid for employees

·         Paid vacation, holidays, sick time, and ongoing professional development support

·         Retirement plan, HSA, and FSA options

 

KEY RESPONSIBILITIES

·         Support two Partners and studio leadership with calendars, meetings, travel, and communications

·         Prepare meeting agendas, presentations, reports, and correspondence; track follow-up actions

·         Track deadlines, commitments, approvals, signatures, and outstanding deliverables

·         Coordinate contracts, proposals, project documents, and additional service authorizations

·         Assist with invoices, expense reports, approval packages, and financial records

·         Maintain organized files, spreadsheets, tracking logs, and administrative databases

·         Support business development activities, presentations, studio events, and cross-team coordination

 

WHAT YOU BRING

·         5+ years of progressive administrative, executive support, or project coordination experience, with demonstrated ability to manage multiple priorities and support senior leadership

·         Experience supporting two or more senior executives or leadership teams strongly preferred

·         Exceptional organization, attention to detail, judgment, and follow-through

·         Excellent written and verbal communication skills and Microsoft Office / Microsoft 365 proficiency

·         Experience coordinating documents, deadlines, approvals, and administrative workflows

·         Professionalism, discretion, initiative, and independent problem-solving ability

 

Compensation Range: $75,000–$85,000 annually

We look forward to speaking with you.